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Southern Trekking and Mountaineering Club
London based mountaineering and hill-walking club

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Home arrow News arrow Special Information arrow Meet Booking Information

Meet Booking Information

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How To Book

•    Contact the Meet Secretary (normally by e-mail)
•    Please provide the Meet Secretary with the following information
•    whether you plan to take a car or need a lift
•    how many passengers you can take
•    where you will be leaving from and at what time
•    Send your fee to the Meet Secretary - cheques payable to STMC please. If a Meet is oversubscribed places are awarded on a first-come-first-served basis, and your place on the meet is not confirmed until the Meet Secretary has your money.
•    Write the  location and date of the meet on the back of the cheque.
•    The Meet Secretary will contact you a few days before the meet to let you know car-sharing arrangements.
•    For camping meets there is usually no limit on the number of places, and no money is required in advance.  But, please contact the Meet Secretary in plenty of time so that car sharing can be arranged.
•    If your plans change for any reason please let the Meet Secretary know as soon as possible.
•    If you have to cancel after having booked a place, the Club cannot give a refund (because we still have to pay for the accommodation) unless we can negotiate a refund from the hut owner or resell the place.

On The Meet

•    Please ensure that you are properly equipped for your chosen activity, for the time of year, etc. If in doubt consult the STMC Equipment List.
•    Please make every effort to bring the relevant Ordnance Survey map(s), and a compass.
•    Please settle your own campsite fees during the meet unless told otherwise.
•    Please bring your tent tags on camping meets and attach them to your tent so other members can find you on the campsite.
•    Please do your bit to ensure that huts are left clean and tidy
•    Passengers are expected to make a contribution towards their driver’s petrol and car running costs.  It has been agreed that, in most cases, a maximum total charge of petrol*1.5, divided by the number of people in the car, is reasonable

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